The NIH Records Management Program is operated by the Office of Management Assessment, Division of Management Support.
Records Management Program Objectives:
- Accurately and completely document the policies and transactions of the Federal Government.
- Control the quantity and quality of records produced by the Federal Government.
- Establish and maintain mechanisms of control with respect to records
creation in order to prevent the creation of unnecessary records and
with respect to the effective and economical operations of an agency.
- Simplify the activities, systems, and processes of records creation and of records maintenance and use.
- Preserve and dispose of records in accordance with the governing statutes.
- Direct continuing attention to records from their initial creation
to their final disposition, with particular emphasis on the prevention
of unnecessary Federal paperwork.
- Establish and maintain any other systems or techniques NARA determines to be necessary to carry out an effective and efficient Records Management program.
Frequently Asked Questions (FAQs)
Do I have to treat my e-mail as government "records," and if so, how?
Under certain circumstances
e-mails created or received by an NIH employee or contractor must be
treated as government records, and, as such, managed and disposed of
according to applicable Federal law, regulation, and policy. In making
decisions in this regard, employees should use the same judgment they
use when determining whether hardcopy materials, e.g., memos, letters,
reports, etc., merit the status of "record". When messages being
exchanged on e-mail merit such status the e-mail must be printed out and
filed with related records in the official files of the employee's
When filing e-mails that merit the
status of "records" it is essential to include in the hardcopy file
both the message in the body of the e-mail as well as its attachments
and transmission data. The transmission data includes "header"
- who sent the message, the addressees and any other recipients, and
when it was sent. This information must be appended to the file.
What is the cost to store records at the Washington National Records Center (WNRC)?
For fiscal year 2013, the cost is $4.50 per cubic foot.
How do I send records to the WNRC?
I am leaving NIH and I think some of my records may be historical records. Who should I contact?
your Records Liaison or the NIH Records Office for guidance. They will
make arrangements for your records to be reviewed by the NIH Office of
Schedules and Storage
Records Management Laws, Policies, and Memoranda
Records Management Institute and Center Liaisons