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​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Division of Management Support (DMS)

​Division of Management Support (DMS)

​​​​​​​​​​Is composed of 10 NIH-wide programs: Delegations of Authority, Employee Suggestions, FAIR Act, Federal Register Notices, Forms Management, Records Management, Organizational Changes, Policy Manual, Privacy and Regulations ​ ​

About the Division of Management Support​

​​DMS:​​​
  1. ​​​​​Leads, coordinates and implements NIH-wide requirements to promote legislative and policy compliance for the following program areas: Delega​tions of Authority, Employee Suggestions, FAIR Act, Federal Register Notices, Forms, Information Manage​ment, Organizational Changes, Policy Manual, Privacy Policy, and Regulations;
  2. Acts as the NIH focal point and liaison with the Department of Health and Human Services, and other Federal agencies in the coordination of these requirements;
  3. Provides training, advisory services, harmonization, standard operating procedures, and policy maintenance for the above program areas.

​​​​​Delegations of Authority image

​Delega​​tions of Authority

Responsible for documenting:

  • Procedures to pass down within NIH the formal assignment of legal power to make decisions and take actions (delegations)

  • In the DoA database ICO responsibility for decision making and expenditure of funds

​​ Employee Suggestions image

Employee Suggestions

The Employee Suggestions Program is part of the HHS Incentive Awards program and was implemented to motivate employees by allowing employees to develop program ideas, leverage improvement suggestions to existing programs or provide ideas for enhancing current technology or saving money.


​​​​ FAIR Act image

FAIR Act

​​Is responsible for oversight of the Federal Activities Inventory Reform (FAIR) Act at NIH, including:

  • ​Conducting the annual FAIR Act Inventory

  • ​Performance of post competition accountability​

  • Guidance for Government’s Most Efficient Organization (MEO) expiration and transition

  • ​ Oversight of Commercial Services Management

​​

​​​​ Federal Register image

Federal Register

The Federal Register is the official journal of the federal government of the United States that contains government agency rules, proposed rules, and public notices.  It is published daily by the Office of the Federal Register (within the National Archives and Records Administration). The NIH Federal Register Program assist NIH staff in the preparation and submission of NIH notices for publication in the Federal Register.​

​​​​ Forms Management image

Forms Management

Oversight and coordination of NIH-Wide Forms by:

  • ​​Managing electronic and paper

  • ​Developing & approving new forms

  • ​Reviewing & revising existing forms

  • Updating and maintaining the forms website

  • Coordinating changes to forms with NIH staff

  • ​ Providing annual updates to HHS of cleared forms

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​​​​ Manual Chapters image

Manual Chapters

The NIH Policy Manual is comprised of individual Chapters (Manual Chapters) for the purpose of establishing NIH-wide policy in a central, easy to find location for the NIH community. A policy must be included in the NIH Policy Manual if it affects a significant number of people at NIH or outside the office issuing the policy. Contact the Program to develop new, or revise/rescind current, Manual Chapters.

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Organizational Changes

Responsible for:​​

  • Establishing

  • Abolishing

  • Transferring

  • Consolidating

  • Revising functions

  • Changing titles, or

  • Realigning

  • …organizational entities at NIH

​​​​​ ​
​​​​ Privacy Program image

Privacy

Oversees the protection of the information NIH staff collect, store, and share by:

  • Determining where personally identifiable and sensitive information reside

  • Issuing trans-NIH policy and procedural documentation

  • Developing privacy awareness training and communications​

  • Collaborating with multiple stakeholders to secure data and prevent privacy incidents

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Records Management

Responsible for the oversight of paper and electronic records to ensure NIH staff are managing information and email in accordance with:

​​​​ ​Regulations image

Regulations

Responsible for:

  • Participating in legislative implementation planning & legislative proposals led by the NIH Office of Legislative Policy and Analysis

  • Coordinating NIH clearance of proposed new or modified outside regulations

  • Oversight of regulatory reform requirements

  • ​NIH rulemaking

Contacting DMS

Division of Management Support

Director, Anna Amar

Administrative Assistant, Trishma Smith-Winston

Office of Management Assessment

Office of Management

Office of the Director

6011 Executive Blvd., Suite 601, MSC 7669
Rockville, MD 20852

Phone:(301) 496-4606