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​Division of Complianc​e Manag​ement (D​​CM)

​​​​​​​​​​(​Previously operating as the Division of Management Support (DMS))

Our programs facilitate proactive leadership and provide essential coordination to achieve effective legislative and policy compliance.​ ​​

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Division of Compliance Management​

Effective November 2020, the Division of Compliance Management (DCM) has reorganized within the Office of Management Assessment (OMA), forming four branches to continue to provide expert advice and guidance to diverse stakeholders across the NIH enterprise

​​DCM​​​
  • ​​​​​Leads, coordinates and implements NIH-wide requirements to promote legislative and policy compliance for the following program areas: Delega​tions of Authority, FAIR Act, Federal Register Notices, Forms, Information Manage​ment, Litigation Holds, Organizational Changes, Policy Manual, Privacy Policy, and Regulations;
  • Acts as the NIH focal point and liaison with the U.S Department of Health and Human Services, and other Federal agencies in the coordination of these requirements;
  • Provides training, advisory services, harmonization, standard operating procedures, and policy maintenance for the above program areas.
  • Information Management Branch (IMB)

      (1) Serves as the NIH subject matter experts and HHS points-of-contact for the following NIH-wide program areas: Information Management, NIH Litigation Holds, and Forms Management;

      (2) Offers training, advisory services, program management, standard operating procedures, and maintenance of DCM Program policies;

      (3) Provides oversight for the life-cycle management of NIH records, including NIH-wide education and communication of legislation, regulation and policy guiding federal record management, conducting record program reviews, developing retention schedules for concurrence by the National Archives and Records Administration, and annual reporting of essential records;

      (4) Coordinates the litigation hold notifications distributed to impacted NIH staff that provides instructions on maintaining responsive information;

      (5) Leads the management of NIH forms by aiding the development, review, revision and approval of new or existing forms, and maintaining the forms repository.

  • Management Operations Branch (MOB)

      (1) Serves as the NIH subject matter experts and HHS point-of-contact for the following NIH-wide program areas: Delegations of Authority (DoAs), Organizational Changes, and Policy Manual Chapters;

      (2) Manages the formal DoA process and maintains the DoA IT System, including those to the NIH from HHS, and the Director and other senior officials across NIH;

      (3) Provides assistance and guidance to NIH Issuing Offices relating to the research, development, review and issuance of all new, revised and rescinded DoAs;

      (4) Coordinates structural organizational changes, ensures that: a) HHS policy and legislative requirements related to reorganization, b) the NIH Standard Administrative Codes (SAC), and c) the official organizational charts and functional statement requirements are met;

      (5)Provides management oversight and advisory services on the creation, development, publication and management of policies maintained within the NIH Policy Manual system; and

      (6) Implements requirements for policy lifecycle by coordinating with issuing offices, Office of the General Council, and approving officials.

  • Privacy Policy Branch (PPB)

      (1) Advises NIH staff of appropriate safeguards for the creation, collection, use, processing, storage, maintenance, dissemination, disclosure, and disposal of personally identifiable information and sensitive information by programs and information systems, issues cohesive policy and procedural documentation, develops privacy awareness training and collaborates with multiple stakeholders to secure data and mitigate privacy incidents;

      (2) Advises NIH staff on privacy policy, compliance, and risk management matters subject to the Privacy Act of 1974, E-Government Act of 2002, Federal Information Security Modernization Act (FISMA) of 2014, OMB Circular A-130, OMB Circular A-108, OMB-17-12 and other applicable statutes, regulations, and policies; and

      (3) Conducts the annual FAIR Act Inventory and program management, and oversight of Commercial Services Management.

  • Regulations and Federal Register Branch (RFRB)

      (1) Coordinates Proposals led by the NIH Office of Legislative Policy and Analysis, informing NIH of new regulatory/policy requirements, coordinating NIH clearance of proposed new or modified outside regulations, overseeing regulatory reform requirements, and NIH rulemaking, and;

      (2) Undertakes the preparation and submission of all NIH notices for publication in the Federal Register, the daily Federal Government journal, and;

      (3) Provides training, advisory services, harmonization, standard operating procedures, and policy maintenance for the above.


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​​​​​Delegations of Authority image

​Delega​​tions of Authority

Responsible for documenting:

Procedures to pass down within NIH the formal assignment of legal power to make decisions and take actions (delegations)​​

In the DoA database ICO responsibility for decision making and expenditure of funds

​​​​ FAIR Act image

FAIR Act

​​Is responsible for oversight of the Federal Activities Inventory Reform (FAIR) Act at NIH, including:

​Conducting the annual FAIR Act Inventory

​Performance of post competition accountability​

Guidance for Government’s Most Efficient Organization (MEO) expiration and transition

Oversight of Commercial Services Management

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​​​​ Federal Register image

Federal Register

The Federal Register is the official journal of the federal government of the United States that contains government agency rules, proposed rules, and public notices.  It is published daily by the Office of the Federal Register (within the National Archives and Records Administration). The NIH Federal Register Program assist NIH staff in the preparation and submission of NIH notices for publication in the Federal Register.​


​​​​ Forms Management image

Forms Management

Oversight and coordination of NIH-Wide Forms by:

  • ​​Managing electronic and paper

  • ​Developing & approving new forms

  • ​Reviewing & revising existing forms

  • Updating and maintaining the forms website

  • Coordinating changes to forms with NIH staff

  • Providing annual updates to HHS of  ​​​​cleared forms

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FAIR Act image

Litigation Hold

Oversight and coordination of NIH-Wide document preservation related to civil litigation (litigation holds). This hold ensures that potentially relevant information in the possession, custody, or control of the NIH is preserved pending legal action when:

  • Civil litigation has commenced

  • Information suggests a credible probability of litigation​

  • Circumstances could lead to a conclusion that litigation is reasonably an​ticipated



​​​​ Manual Chapters image

NIH Policy​ Manual​​

The NIH Policy Manual is comprised of individual Chapters (Manual Chapters) for the purpose of establishing NIH-wide policy in a central, easy to find location for the NIH community. A policy must be included in the NIH Policy Manual if it affects a significant number of people at NIH or outside the office issuing the policy. Contact the Program to develop new, or revise/rescind current, Manual Chapters.

​​​​ Organizational Changes image

Organizational Changes

Responsible for:​​

  • Establishing

  • Abolishing

  • Transferring

  • Consolidating

  • Revising functions

  • Changing titles, or

  • Realigning

  • …organizational entities at NIH

​​​​​ ​
​​​​ Privacy Program image

Privacy

Oversees the protection of the information NIH staff collect, store, and share by:

  • Determining where personally identifiable and sensitive information reside

  • Issuing trans-NIH policy and procedural documentation

  • Developing privacy awareness training and communications​

  • Collaborating with multiple stakeholders to secure data and prevent privacy incidents

​​​​ Records Management image

Records Management

Responsible for the oversight of paper and electronic records to ensure NIH staff are managing information and email in accordance with:

​​​​ ​Regulations image

Regulations

Responsible for:

  • Participating in legislative implementation planning & legislative proposals led by the NIH Office of Legislative Policy and Analysis

  • Coordinating NIH clearance of proposed new or modified outside regulations

  • Oversight of regulatory reform requirements

  • ​NIH rulemaking

Contacting DCM

Division of Compliance Management

Director, Anna Amar

anna.amar@nih.gov

Office of Management Assessment (OMA)

Office of Management (OM)

Office of the Director (OD)

6705 Rockledge Dr, Suite 601

Bethesda, MD 20892

Phone: (301) 496-4606

MAC CODE pending