Privacy Program

The NIH Office of the Senior Official for Privacy (OSOP) is located within the Office of Management Assessment, Division of Management Support (DMS). The OSOP collaborates with the Office of the Chief Information Officer (OCIO) and Office of General Counsel (OGC) as well as other key stakeholders (i.e., ISSOs, System Owners/Managers, Record Liaisons, Risk Management Officers, OMB Project Clearance Liaisons, Web Managers, Communication Directors, Training Coordinators). Institute and Center (IC) Privacy Coordinators serve as the liaison between staff and the OSOP on general privacy issues which affect the IC.

The Senior Official for Privacy:

Responds to requests for records submitted under the Privacy Act

Coordinates privacy-related activities

Develops privacy policy and procedures

Develops privacy awareness training

Communicates evolving Federal privacy requirements to staff

Reports on privacy compliance

Oversees privacy incident response efforts and activities

IC Privacy Coordinators:

Maintain an awareness of privacy laws and regulations

Advise IC staff on privacy issues

Foster the adoption of privacy policy and procedures

Distribute privacy news blasts

Ensure websites maintain current privacy policies

Respond to requests for records under the Privacy Act

Resolve privacy incidents/breaches

Respond to quarterly and annual FISMA data calls

Ensure completion of privacy awareness training

Review Privacy Impact Assessments (PIAs) on IT systems and TPWAs

Participate in the publication of System of Records Notices (SORNs)
Attend the Privacy Coordinator group meetings.

Contact the NIH Privacy Program:

NIH Senior Official for Privacy: Celeste Dade-Vinson
National Institutes of Health
OD/OM/OMA/DMS
6011 Executive Blvd, Suite 601
Rockville, Maryland 20892-7669
Phone: (301) 496-4606 or (301) 402-6201
Fax: (301) 402-0169
Email: privacy@mail.nih.gov

Privacy SharePoint Site
Privacy Yammer Groups (Privacy Matters and Privacy Professionals)

Yammer

To sign up for Yammer, contact Sandra Scarbrough, OD/OM/OSPA at scarbrough@od.nih.gov. After the account is created, visit https://www.yammer.com and log on with your @nih.gov email address to locate the NIH.gov network. Create your profile. Read the Acceptable Use Policy, join the Privacy Matters public group and download the Yammer 101 document to learn the tips on how to Yammer at NIH.

Visit the NIH ListServ website (https://list.nih.gov) to subscribe to the following lists:

PRIVACY-L (for IC Privacy Coordinators)
NSAT-L (for NIH staff who conduct Privacy Impact Assessments and Security Accreditation & Authorization Packages)