Skip Over Navigation Links
​​ Records Management

Records Management – The NIH Records Management Program is responsible for planning, controlling, directing, organizing, training, promoting, and conducting other managerial activities involved with respect to records creation, records maintenance and use, and records disposition.


Records Management​ Schedule

The NIH Records Schedule provides mandatory instructions for the disposition of the records (including the transfer of permanent records and disposal of temporary records) when they are no longer needed by the agency. It is also sometimes called:

  • Records Disposition Schedule;
  • Records Retention Schedule; or
  • Schedule

​For all NIH Records Schedules, please visit the NIH Records Schedule System (RSS) site at: 

The NIH Records Schedule System (RSS) is designed to:

       •Create and Manage NIH File Plans
       •Search and Retrieve NIH Record Schedules
       •Document schedule changes and updates


 NIH RSS training is located on the LMS Learning Portal at:

​Records Storage And Maintenance Facilities

The Washington National Records Center (WNRC) provides records management services to Federal agencies in the region.  Services include storage, retrieval, destruction, retention/archival systems for Federal Records.  In addition to the WNRC, NARA maintains the Federal Records Center which safeguards permanent records.   Also contains the referred to as the Federal Records Center (FRC), provide temporary storage and also reference service for records that are needed infrequently by the creating agency but are not yet eligible for disposal or transfer to the National Archives. Records stored in a Federal Records Center remain in the legal custody of the creating agency.
The National Archives And Records Administration (NARA) not only stores Federal records, they also issue regulations, provide guidance and assistance to Federal agencies, establish standards for records retention, develop and approve federal records schedules and appraisal process, maintain the Federal Register.  When transferring permanent records to the National Archives, agencies also transfer legal custody of the records. The National Archives takes conservation measures needed to preserve the records and also provides reference service, including service to the creating agency.

Additional Reference


Contacting DMS

Division of Management Support

Director, Anna Amar

National Institutes of Health,

Office of Management Assessment

6011 Executive Blvd., Suite 601, MSC 7669

Rockville, MD 20852

Phone: (301) 496-2832 or (301) 496-4606

Fax: (301) 402-0169

Want to know more about allegations?

DPI has the authority to conduct reviews using certain rules and acts.

Learn More About Allegations
​​ ​​