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Unauthorized Disposition of Federal Records

NIH Institutes, Centers, and Offices must monitor their records to prevent unauthorized destruction, which is illegal under Federal law (44 U.S.C. 3106), and carries penalties of a fine and up to three years of imprisonment. NIH staff must report to the NIH Records Officer any unlawful or accidental removal, defacing, alteration, or destruction of records.

The report should include:

A complete description of the records, along with volume and dates if known;

The office of origin;

An explanation of the exact circumstances surrounding the unauthorized action;

Details, when appropriate, of the actions taken to salvage, retrieve or reconstruct the records; and,

A statement of safeguards established to prevent further losses.

NIH Guidance for Unauthorized Disposal of Federal Records

NARA List of Federal Agency Unauthorized Disposition Cases

QUICKLINKS

Contact Manual Chapters Find Forms Submit Allegations Print

Contacting DCM

Division of Compliance Management

Director, Anna Amar

anna.amar@nih.gov

Administrative Assistant, Raisa Sarwar

raisa.sarwar@nih.gov

Office of Management Assessment (OMA)

Office of Management (OM)

Office of the Director (OD)

6705 Rockledge Dr, Suite 601

Bethesda, MD 20892

Phone: (301) 496-4606

MSC = 7901

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Last modified: 4/28/2021 11:00 AM

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